Inspection and subsequent corrections

Every examinee has the right to inspect his or her examination documents. The relevant information for the inspection of individual examinations can be found here.

The Examination Committee has adopted the following binding regulations on inspection and requests for subsequent corrections:

The regulations listed under Nos. 1 to 18 concern examinations taken in the form of a written examination. Regulations for other forms of examinations can be found under No. 19.

1. Inspections must be carried out promptly after the results have been announced. The dates of all inspections must be published on the central internet site set up by the faculty for this purpose. Immediately afterwards, all students who have taken part in an examination must be informed of this by the respective chair via the campus management system (KLIPS).This does not apply if all participants of an examination are informed directly by the examiner, e.g. by e-mail, about all important dates in the context of the inspection of an examination.

2. At least two weeks before the beginning of the registration period, the following dates must be announced: Registration period, date of inspection or, if individual dates are assigned, date of announcement of the individual inspection date as well as approximate time frame of the inspection dates. The approximate date (week) of the inspection must be announced six weeks in advance on the homepage of the chair or in KLIPS.

3. All information concerning the inspection can additionally be announced on the homepage of the responsible chair. The information on the specific inspection dates (see No. 5) must be announced on the internet pages of the chair.

4. Students must be given at least seven working days to register. It is not permissible for registration to be possible only by personal appearance at the chair. The relevant data protection regulations must be observed when designing the registration procedure. Registration via the ILIAS system has proven to be particularly suitable. The chair can also dispense with a registration procedure.

5. If students are not informed of the time and place of the inspection at the time of registration, this must be done at least one week before the inspection begins.

6. Only students who have registered in good time may take part in the inspection. If the chair waives registration, all students who have taken the respective examination may participate in the inspection.

7. The identity of the respective student must be verified before the examination documents are handed out. For this purpose, a photo ID must be presented in conjunction with the student ID or a certificate of enrolment (digital or in paper form). If the inspection is to be carried out by an authorised representative, he or she must present their own photo ID and a corresponding power of attorney or the student ID or a certificate of enrolment (digital or paper) of the student who has taken the examination.

8. Only one person may inspect each examination. This can either be the student himself/herself or a person authorised by him/her.

9. During the inspection, persons authorised by the chair must supervise in order to prevent, for example, subsequent entries being made by the students. The number of students viewing at the same time as well as the size of the room used should therefore be chosen in such a way that this supervision can be ensured by the persons present.

10. In order to prevent subsequent entries, the inspection will take place under examination conditions. Folders, bags and jackets must be placed at the side and may not be taken to the seat. Students should be placed "on gap" as in examinations. Conversations should be stopped so that those present are not disturbed. The use of own notepaper as well as sample solutions provided, if applicable, is permitted. Students' own pens may only be used if no pens are provided by the chair.

11. Students will be given the opportunity to photograph or copy their own exam papers within a minimum of 10 minutes.

12. If a person who can provide expert information on questions regarding the assessment of the examination is present, the inspection period is extended to 20 minutes. As a rule, the competent person should be the member of the academic staff who carried out the preliminary correction.

13. Only the examiner can make a final decision on a change of assessment.

14. Students are allowed to photograph or copy their own examination; the chair organising the inspection decides which of the two possibilities is granted to the students. This also applies to the examiner's correction notes, but not to any sample solution that may have been handed out. Under no circumstances may the other students present be disturbed.

15. Photographing or copying is exclusively for the purpose of checking one's own examination performance for possible assessment errors even after the end of the inspection. The examination questions as well as the correction notes of the examiner enjoy copyright protection and may therefore only be used for this purpose. Passing them on to third parties or publishing them, e.g. on the Internet, is therefore not permitted and may result in legal consequences in the event of an infringement. This is without prejudice to justified interests in legal protection, for example in the form of disclosure to a commissioned lawyer.

16. As far as possible, questions about assessments should be clarified directly during the inspection. If no competent person was present during the inspection, the students must be given the opportunity to ask questions about the assessments immediately after the inspection. If a consultation hour is offered after the inspection on a specific date, this date must be announced at least two weeks in advance. If, in individual cases, students wish to submit a written request for reconsideration of the assessment, this must be substantiated and clearly state the alleged assessment errors. This assessment complaint must be submitted to the chair no later than two weeks after the inspection date. The written statement of the examiner can only refer to the clearly stated assessment complaints. The examiner's statement must be sent to the student at the latest two weeks after the application has been made. If a student wishes to maintain his/her assessment objection after this period, a written application for subsequent correction, also substantiated, must be submitted to the examination office within one week of receipt of the examiner's notification.

17. In deviation from the aforementioned regulations, inspection can also take place exclusively in electronic form. In this case, it must be ensured that all students who wish to do so or all students who have taken an examination receive their respective examination electronically. If registration is required for this procedure, the specifications listed under Nos. 1 to 4 apply. The relevant data protection requirements must be met.

18. The examiner must notify the Examination Office in writing of any change of grade. The notification of the grade change to the student takes place exclusively via the Campus Management System.

19. If a student wishes to inspect the documents relating to the assessment of a term paper, oral examination, project work or final thesis prepared by him or her, he or she must submit an application to the examiner within 14 days of receipt of the notification of the assessment. A timely appointment for inspection will then be arranged. Photographs of the minutes, the term paper, final paper, the examiner's correction notes and the report are permitted. The same deadlines apply to a reconsideration procedure as under No. 16.

If an examiner adjusts an assessment after a reconsideration process, the corrected assessment is published in the campus management system.