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Procedure for examinations

Procedure for term papers

Term papers must be submitted by the deadline set by the examiner in accordance with the regulations of the institute/department. Every term paper must be submitted together with the following written and signed declaration (in German): “Hiermit versichere ich, dass ich die vorliegende Arbeit selbstständig und ohne die Benutzung anderer als der angegebenen Hilfsmittel angefertigt habe. Alle Stellen, die wörtlich oder sinngemäß aus veröffentlichten und nicht veröffentlichten Schriften entnommen wurden, sind als solche kenntlich gemacht. Ich versichere, dass die eingereichte elektronische Fassung der eingereichten Druckfassung vollständig entspricht.“ (Translation: “I hereby declare that this term paper is my own work and that I have not used any sources other than those listed in the bibliography. Any content from published or unpublished works that has been quoted directly, indirectly, or paraphrased is indicated as such. I certify that the electronic version submitted corresponds in full to the printed version submitted.”) The last sentence of the declaration is omitted if the paper is submitted only in electronic form. Whether a term paper may only be submitted electronically can only be determined by the examiner.

If the deadline for submission of the paper cannot be met due to incapacity for examination, an application for resignation must be submitted to the Examination Office immediately in accordance with the regulations published here. Only informing the examiner does not meet the deadline. An extension of the processing time beyond the deadline published by the examiner is not allowed.

Procedure for written examinations

Arrival at the examination venue
Examination candidates are recommended to be waiting outside the specified examination room at least 15 minutes before the examination starts. Students who arrive at the examination room late can only take part in the examination if none of the examination candidates have left the room once the papers have been handed out. The same applies to all examination rooms in which candidates have to answer the same questions. In the interests of other candidates, this point should also be borne in mind by those intending to pull out of the examination during the first half hour.
Candidate’s places in the examination room are indicated by the examination papers on the desks.

Candidates must place their UC card visibly on their desk before the examination starts to enable the invigilator to perform a quick check.If your photo is no longer clearly visible on the UC card, please also place a photo ID on the site.

Examination aids
Candidates are not permitted to take into the examination room anything other than fountain pens and/or ballpoint pens, rulers, electronic calculators (they are responsible for ensuring that these work properly) and, in certain subjects, the aids that have been permitted by means of a notice. If it is not possible to stow bags and garments outside the examination room, the invigilator can assign a place where such articles can be deposited. Candidates are not permitted to place bags or garments within their reach. Any attempt to do so will be considered attempted cheating or an examination offence.
Candidates must remove wristwatches and place them on their desk so that they are clearly visible.
No electronic aids that could be used to store data or communicate within or outside of the examination room (e.g. mobile telephones or smartwatches) may be used.
Candidates are strongly recommended not to take such electronic aids into the examination room. Candidates who carry an electronic aid of this type on their person or place it within their reach will fail the examination irrespective of whether the device is switched on. Candidates will not be assumed to be attempting to cheat if they place the device, switched off, beyond their reach (staircase, windowsills, etc.) before the examination starts. We would therefore ask you to ensure that your device (especially if it is a mobile telephone) is switched off in such a manner that it cannot make any noise. These devices cannot be given to the invigilator for safe keeping. Carrying such an electronic device outside the examination room during the examination (when going to the toilet) constitutes a serious case of cheating. Further consequences are described on the separate page concerning prohibited examination aids.
Use or attempted use of prohibited examination aids (e.g. a calculator capable of storing text) will be considered attempted cheating.
Taking paper, blotting paper, written or printed notes, books, notebooks, diaries and similar materials into the examination is also considered to be attempted cheating or an examination offence. This is true irrespective of whether their content relates to the examination.
Speaking and attempting to communicate with other examination participants during the examination is also considered attempted cheating. The same applies if a candidate provides forbidden assistance to someone else or disrupts the examination.

End of the written examination
All examination papers handed out must be returned at the end of the examination. Candidates are strongly recommended not to leave their place until they have personally returned to an invigilator all of the examination papers they received, including the question sheets. It is the sole responsibility of the candidate to ensure that examination papers are handed in to the invigilator in the proper manner.
Candidates who intend to hand in their work before the last quarter of an hour of the examination must give it to an invigilator. To ensure that all candidates can concentrate on their work during the last part of the examination without being distracted, work may not be handed in early in the last quarter of an hour of the examination. Candidates who leave the examination room before the end of the time specified for the examination without the approval of an invigilator and without being accompanied by an invigilator are not permitted to re-enter the room.

Disruptions in the examination process must be reported immediately in writing to the chairman of the examination board or the examiner. The assertion is excluded at the latest if more than three working days have elapsed since the performance of the examination.

Important changes and publication of results
Information concerning the procedure for examinations, particularly (changes to) times and dates, will be announced well in advance via the campus management system.